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Sohodox is an economically priced solution featuring all the tools that your small office / home office needs to manage electronic and paper documents. Sohodox is simple to use allowing users to get productive from day one.

 
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  Top Features:
  Scan
 

With scanning built into Sohodox, you can scan single or multi-page documents and save them as TIFF or PDF. Sohodox supports all TWAIN compatible scanners including ones with ADF (Automatic Document Feeder) attachment. It also supports duplex scanning.

 
  Any File Type
 

Any type of file on your machine can be added by dragging & dropping it onto Sohodox (e.g. MS Word, M S Excel, PDF, JPEG and AutoCAD files). Email messages or just attachments can be dragged & dropped from MS Outlook. Even text can be selected and dragged & dropped from a document or a web page.

 
  Annotation
 

Highlight or mark certain part of a document and add a Note beside it. Add Stamps as well as your Signature to a document.

 
  OCR
 

Text from image files can be extracted using built-in OCR (Optical Character Recognition). The extracted text can be used for searching.

 
  Folders
 

Just create Folders and Sub Folders and drag & drop your documents to it. Quickly import and re-create your existing folder structure from your hard drive. Place your confidential or personal docs in a Private folder which only you can access.

 
  Multi-User
 

Sohodox features full multi-user support. This means multiple users can simultaneously work with the same database.

Contact us for a free demo now

 
  Search Easier
  Quick Search
 

Quick Search is always available on the top right. Just type and go to get your document.

 
  Advanced Search
 

Sohodox offers a quick search box as well as a way of creating multi condition queries (for e.g. All invoices under $500 from January 2008). You can even save queries for later re-use.

 
  Full Text Search
 

Text can be extracted from image documents via OCR and from MS Word documents, MS PowerPoint files, MS Excel files, PDF files, Web Pages and Email messages. Extracted text is stored in a database, enabling you to quickly find documents containing any text you specify.

 
  Thumbnails
 

Preview large thumbnails of documents.

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  Organize Better
  Central Repository
 

Don't worry about having copies of documents on multiple computers. Just add your files to Sohodox and it keeps them in a central location. A central repository is easy to backup and you know that you will not miss any document.

 
  Multi-User
 

Multiple users can log on and access their documents from the same repository. All users have their ow n Private Folders which cannot be accessed by others.

 
  Annotation
 

Highlight or mark certain part of a document and add a Note beside it. Add Stamps as well as your Signature to a document.

 
  Folders and Tags
 

You can arrange your documents in folders or quickly classify documents by attaching multiple text tags to them . You can also use a combination of both these methods.

 
  Document Type
 

Use the powerful Document Types feature to save specific indexing information with each document (for
e.g. store Invoice Number, Invoice Date, Invoice Amount with each stored Invoice and store Sender Nam e, Date with each stored Letter).

 
  Manage all types of documents
 

Any type of file on your machine can be added by dragging & dropping it onto Sohodox (e.g. MS Word, MS Excel, PDF, JPEG and AutoCAD files). Email messages or just attachments can be dragged & dropped from MS Outlook. Even text can be selected and dragged & dropped from a document or a web page.

 
  Link between documents
 

You can create multiple links between related documents. So you can easily jump from one document to another. For example you can link an invoice to a check or a letter to its reply.

Contact us for a free demo now

 
  More Efficiency
  Backed by a database
 

Sohodox stores its data in a MS Access database. This means your information is never locked up in a proprietary system.

 
  Batch Addition
 

Batch addition features let you quickly find and add multiple documents to Sohodox. The batch scanning feature lets you scan and add multiple documents using a scanner with an ADF (Automatic Document Feeder) attachment. Import indexing data from CSV files.

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  Secure
  User Authentication
 

Each user must login with their own user name and password. Users only see documents they own and the documents that have been shared to them .

 
  Public / Private Folders
 

Each user can manage their private documents in their private folder hierarchy. They can also add documents to public folder to make them accessible to everyone.

 
  Open Design
 

Sohodox does not in any way modify your documents when you add them . The documents are stored unchanged in their original format. Also any indexing information you add is stored in an industry standard database.

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  Economical
  Cost Effective
 

Sohodox licenses are very economically priced. Further discounts are available when you purchase m ultiple licenses.

 
  Free 1 year Support
 

When you purchase Sohodox licenses you also receive free upgrades to all minor and major Sohodox updates released within a period of one year.

 
  Concurrent User Licensing
 

Concurrent user licensing means that you only pay for the maximum number of users likely to be connected to Sohodox at any given time. So if you have 10 machines but only 5 users are likely to be connected to Sohodox at any given time, then you only need to purchase 5 user licenses (you can still install Sohodox on all 10 machines).
Contact us for a free demo now

 
  Benefits
  Saving a lot of time in filing and retrieving documents
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  Minimizing space used for document storage
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  Helping you in disaster recovery and maintaining business continuity
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  Preserving organizational knowledge
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  Quickly finding the document you need. Always!
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  Securing your documents and letting you control access to the
  System Requirements
  Processor: 1.0 GHz or higher
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  1 GB RAM recommended, 200 MB free hard disc space
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  Recommended: Windows XP / 2003 / Vista / 2008 / Windows 7. Also supported: Windows 2000 SP4
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  Internet Explorer 6.0 or greater
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  .NET Framework 2.0
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  Special Requirements for Windows 2000
   

Service Pack 4
MS XML 2.0
MDAC 2.6 or higher

   

 

Call us now for a free live demo:

+971 4 3365618, + 971 55 4744214
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